13 Best Organization Apps to Streamline Your Life in 2021

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Being organized can be a real challenge in this technological era.

There is so much information available right at our fingertips. Every day we get bombarded with communication through emails, direct messages, and group chats, to mention just a few.

In addition, you have to coordinate your schedule with that of your family to make sure nothing is overlooked at home. And of course you have a work schedule to deal with as well.

Streamlining all of this information is essential. Doing so not only ensures a productive life, it also guarantees that you’re receiving data relevant to your personal needs.

An organization app is useful for creating systems that help you stay productive in the various areas of your life.

The Benefits of Organization Apps

Organization apps can help you in the following ways:

  • Reduce stress – You can minimize the need to search for information on several different apps by consolidating everything in a single app that does it all for you.
  • Improve time management skills – In a fast-paced world, being more time-efficient is a necessary attribute at home, work, and school.
  • Increase productivity and efficiency – When you know how to use your time well, you have room to be more productive. Plus, not being stressed out by a deluge of information sharpens your focus so you can get the job done.

In this article, we’ve rounded up 13 of the best organization apps to help you keep tabs on everything that matters.

Let’s check them out.

Best Organization Apps to Streamline Your Life

1. Todoist

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Todoist can do just about anything for you, from helping you wake up early in the morning and keeping all your notes in one place to managing your checklists and schedules and tracking the due dates of multiple projects.

The app is your ultimate organization tool that helps you stay in control of the information you need. It lets you collaborate with others on projects and delegate tasks to members of your team.

With Todoist, it is easier to create positive habits through its recurring reminders. Furthermore, you can track your progress and streaks with the app’s built-in productivity trends.

The app is free to download, with an option to upgrade to premium for $3.99 per month or $35.99 annually.

For iOS | For Android

2. Evernote

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If you’re always on the go and need an app that organizes everything you need, such as notes, recordings, and photographs, Evernote is powerful enough to do that for you.

It has a cloud-based storage where you can securely save everything that you need to access, anywhere and anytime.

The app is capable of scanning receipts and other documents, including handwritten notes. It has a voice-record feature that lets you record voice memos. Furthermore, with its reminder feature, you are assured that you will not miss important events and deadlines.

Lastly, as some users have discovered, Evernote’s powerful note-taking feature lets you write and store book-length notes.

The app has a free version, with an option to upgrade to a premium version. Premium rates start at $4.99.

For iOS | For Android

3. CamScanner

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CamScanners offers document scanning solutions on your phone. The app transforms your phone into a portable scanner so you can scan photos, documents, receipts, business cards, and other files.

Now you have the power to send documents anywhere, at any time.

This app provides a one-stop storage destination for your documents. You can store the files in your phone, or send them to the cloud for more portability.

CamScanner also has an OCR feature that lets you convert images of documents to text. It has an auto-edge-cropping feature, as well as an auto-enhancing feature to ensure that the images you scan are sharp and clear.

In addition, you can collaborate and share your files with friends through email and various social networks.

The app can be used for free, with an option to upgrade to a premium subscription at $4.99 a month. A yearly subscription costs $35.99 the first year and $49.99 for the succeeding years.

For iOS | For Android

4. LastPass

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If you frequently have to go through the agonizing process of creating new passwords because you’ve forgotten the old ones, this app will come in handy.

LastPass is an app that lets you keep all your online passwords in one place. It allows you to access your accounts without the hassle of having to recall what password you used for a particular site.

Safety is also an utmost priority with this app. You’re guaranteed that the passwords you save in LastPass are encrypted with the strongest encryption algorithm. LastPass does not send your master password to its servers, ensuring that there is no risk of security breach.

LastPass is available in free, premium, and families versions. The premium version costs $3 per month. The families version, meanwhile, starts at $4 per month. The app offers a 30-day free trial for its paid versions.

For iOS | For Android

5. Calendly

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Double bookings. Missed deadlines. Cancelled appointments. Struggles to reconcile meeting schedules.

You can say goodbye to all these problems with Calendly.

This app helps you streamline your schedule whether at work, home, or school. Some of the features you’ll appreciate in this app include:

  • Meeting scheduler – With Calendly, you can invite a client or multiple team members to a meeting simply by sending them a link from your calendar. They can then book the date directly based on your availability and their convenience. No more complicated back-and-forth emails.
  • Daily limits – You can set a maximum number of meetings per day, and the app will apply the cap.
  • Scheduling notice – Now you can have enough time to prepare for meetings with the minimum schedule notification.
  • Time zone detection – The app automatically detects your time zone, which ensures that when someone in another region schedules a meeting or event with you, the appointment is in your account’s time zone.

Calendly’s basic version is free. Upgrades to premium and pro versions are available, with rates starting at $8/month for premium and $12/month for pro.

For iOS | For Android

6. Google Drive

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If you’re looking for a cloud-based storage platform, consider giving Google Drive a try. Its free version is one of the most generous in terms of storage space, at 15 GB integrated with Google Photos and Gmail. Drive also allows for collaboration, with local file syncing and integration with other apps.

What most users love about this app is that it’s easy to use and includes a free office suite that supports work productivity even while you’re on the go.

Google is constantly adding new features to the app to further boost productivity, so that is something to look forward to when you use the app.

This app is free, with in-app purchases for additional storage space starting at $1.99 for 100 GB.

For iOS | For Android

7. Cloze

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Keeping track of all your personal, business, and professional contacts can be a challenge. However, with this app, you can keep track of all your contacts with ease.

Cloze collects snippets from all the social networking apps and emails you’re using and provides a view of individuals and companies on your contact list. The app builds relationships and strengthens existing ones by prompting you to reach out to key people at the most ideal times.

Moreover, the app can also be your “command center” for all your social networks, with a feature that allows you to tweet and update your status on your favorite platforms.

Cloze has a free version, with an option to upgrade to pro starting at $19.99.

For iOS | For Android

8. Toggl

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Keeping track of your time has never been easier. Toggl is designed to work both online and offline, and using it is as easy as tapping on the start button, then clicking “stop” when you’re done.

Toggle can be integrated into your phone, web browser, and computer. You don’t need to worry about losing data for tasks you are tracking, as they are safely stored in your Toggl account.

One cool way that Toggl can help you stay on task when you’re working on something important is its ability to record websites you’ve browsed for more than 10 seconds. This helps you determine how to allocate your time and curtail any tendencies to visit time-sink websites.

The app offers a time-reporting feature, which makes it a great tool for providing billable hours to clients, and for companies that need productivity reports for their employees.

Toggl is available for free for up to five users, with an option to upgrade to a paid account such as the starter ($9 per user, per month) or premium ($18 per user, per month) packages.

For iOS | For Android


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With this app, you can automate your tasks so you can use the time you save to attend to the important stuff.

IFTTT (if this, then that) allows you to bring together different app services and provides you with a new level of experience when it comes to productivity and efficiency.

Here are some of the ways that the applets work:

  • Set your thermostat to your preferred temperature when you’re home.
  • Automatically back up your photos.
  • Trigger specific actions based on your location.
  • Receive security alerts.
  • Keep updated with current events from respectable news sources.

IFTTT is free. Paid accounts are available, with custom pricing based on the specific features you need.

For iOS | For Android

10. Just Press Record

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This iOS-only mobile audio recorder allows you to convert voice recordings into text.

A long press activates the voice recording feature so you don’t miss any important information that you want to keep, such as crucial points in a meeting, a fantastic idea for a business, or your child’s first word.

The app has features for transcription, and texts are editable and searchable. The app also supports up to 30 languages, and its iCloud storage allows you to access and share your recordings on any device, wherever you are.

Just Press Record is a paid app and costs $4.99.

For iOS

11. ProofHub

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This organization app helps you efficiently manage your projects, whether you’re working solo or with a team. It consolidates everything you need in one location, so there is no longer a need to search for files and resources on different tools and apps.

For example, if you’re working with a team, you can coordinate your schedules right on ProofHub’s interface. You can discuss a project using the chat feature, and assign tasks to team members.

ProofHub is a paid app. Its Essential version costs $50, while the Ultimate Control version costs $99.

For iOS | For Android

12. Bitwarden

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If you need a more robust password keeper, this app is worth a try.

The app generates passwords for the sites you need to log in to. Moreover, when you visit a site and you are required to log in to, the app autofills the login form. It saves you time, and also saves you from having to remember and enter passwords.

You don’t have to worry about security breaches when you save your passwords in Bitwarden. The app ensures that all your data are sealed with an extremely secure encryption method.

The app is fully open source, so it’s free.

For iOS | For Android

13. Pocket

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Pocket (formerly Read It Later) allows you to capture content that you can access offline at your leisure. Whether it’s an interesting magazine article, a cool video, or a thought-provoking tweet, you can save it to your device for perusal later.

The app also gives you the option to go hands-free with its “listen” feature. All you need to do is listen and relax.

Pocket has a free version, with an option to upgrade to a premium service with a starting price of $4.99.

For iOS | For Android

Three Things to Remember When Choosing an Organization App

Considering the advantages that using an organization app brings, there are three important things to consider when choosing the best one:

  • It must be tailor fit to your needs – Will you need the app at home, at school, or in the workplace? There are apps that function well for a family’s needs, and there are also those that are ideal for boosting productivity at work.
  • It must allow collaboration or have sharing features – Sharing information through virtual means has become a necessity. Your organization app must have this function to help you coordinate schedules and tasks, as well as to collaborate with others on projects.
  • It must have a cross-platform feature – The app has to work with all the devices that you’re using, to ensure that you can access the information you need from anywhere, at any time.

Final Thoughts on the Best Organization Apps

The best organization app should make life easier for you. It should be the ideal digital personal assistant that stores information and retrieves it as necessary, without you having to exert much effort or spend much time hunting for it across different apps.

We hope that you’ve found the app that’s best suited to your needs among the ones featured today.

If you’re looking for other resources about organizing, you might want to check out this post about the habits of highly organized people.Meanwhile, this post features 11 of the best productivity apps for your Android or iOS device.

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13 Best Organization Apps to Streamline Your Life in 2021