7 Free Time Management Worksheet for Students & Adults
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Do you find yourself constantly rushing to get important tasks done at the last minute? Have you ever missed important deadlines? Do you have a reputation for being constantly late for meetings, classes, or other important events?
At work, you probably find it a challenge to keep on top of all the tasks you need to finish. Your productivity may have taken a nosedive, and you’re not the only one who has noticed.
If you’re a student, you might be having difficulties meeting the demands of academics and extracurricular commitments. Perhaps you are even dissatisfied with your academic performance.
At home, you are probably faced with a seemingly endless parade of chores, and no longer have quality time for your family and yourself.
If any of the above scenarios resonate with you, it could be that you need some help managing your time.
What You Will Learn
How Can I Effectively Manage My Time?
Effective time management requires two things: planning and organizing.
Time management involves a three-step process:
Step 1: Assessing how you currently use your time.
Step 2: Creating a schedule.
Step 3: Following the schedule.
It is important that you establish your daily schedule around your activities and commitments.
Make sure that you identify which activities are flexible and which are fixed. For instance, work hours are usually set to eight hours each day, so that’s a fixed schedule. Meanwhile, sleep and recreational activities are usually flexible.
As much as possible, be specific in your schedule-making. For example, if you just write “do chores” for Saturday morning, that could mean anything from a few minutes spent washing the dishes to half a day’s work of organizing the hallway closet. Estimate the time you need for the activity and block that time out in your timetable.
In addition, you can use some time-management tools and techniques to become more organized.
The Pomodoro Technique helps increase your productivity. Meanwhile, the Pareto Principle teaches you how to get maximum results in the least amount of time. Finally, the Eisenhower Matrix helps you identify which activities are urgent and important so you can act on them appropriately.
Applying all these strategies can help you manage your time more effectively.
To get you started on the habit of managing your time well, we have listed seven time management worksheet examples. These worksheets are all downloadable and printable, free of charge.
Let’s check them out.
7 Time Management Worksheet Examples
1. Time Tracking Worksheet
This worksheet helps you track your activities. It features a column for the estimated duration of your task, and another column for recording the actual time you spent on the activity.
Furthermore, it has space for recording the frequency of the activity, which is useful for tracking your weekly schedule.
Finally, there is a column for identifying whether the task is important or not. This way, you can pinpoint which of your activities are significant or merely time sinks.
2. Time Management Wheel
via Google Docs
This editable and printable time management wheel allows you to color code your activities for the day. It features one-hour intervals on its time block.
The creator suggests assigning a particular color to a specific task and then placing a piece of M&M (perfect for kids) in the corresponding time when you’re doing that activity. If you don’t have M&Ms on hand, you can use crayons or colored markers to color in the “slices.”
3. 24-Hour Weekly Activity Log
Ever wonder where your time goes?
We all have the same 24 hours each day, but how you use it is what counts. However, no matter how much we might wish to accomplish, we must ensure that we don’t work to the point of exhaustion, sacrificing our health and well-being.
This template provides a way to track the duration of your activities. It allows you to track the things you do every day in minutes, giving you a more precise measurement of the time you spend for each activity.
In his discussion paper The Productivity of Working Hours, John Pencavel showed that working more than 50 hours per week causes a person’s productivity to decline sharply for every hour after the 50-hour mark.
In other words, it is essential to work smarter instead of harder. Pacing yourself and planning accordingly help you get things done in the shortest time possible. That way, you free up more hours to do things that you truly love.
4. Your Time Buttoned Up
via Buttoned Up
This worksheet has a time-blocking feature with 30-minute intervals. The template lets you track your schedule for the whole week, from 7 am to 2 am.
However, the standout feature here is color-coded dots that correspond to how productive your activity is. Green is very productive; orange is moderately productive; and red is wasted time (perhaps it’s time to admit that Facebook addiction and kick the habit).
5. Where Does My Time Go?
Need support for your new time-management habit? This worksheet applies several strategies and principles for effectively managing your time.
The worksheet has 30-minute intervals to keep track of the precise time you spend on every activity. It also has an Eisenhower Matrix to help you identify if a task is your highest priority or if it can be done later in the day. (Check out this post for an in-depth discussion and helpful tips on how to effectively use the Eisenhower Matrix.)
With this template, you also have the opportunity to reflect on how your schedule for the day went. The template has space where you can list “activities that deserve more time,” as well as those that deserve less. Lastly, a space is also provided where you can write initial plans for the following day.
6. Time Manager
College life can be hectic, especially when it comes to your schedule.
It takes some strategic planning to stay on top of everything. That’s why it’s essential to find the right time-management tool.
A time manager like this one ensures that students don’t miss classes and important events. It also helps keep track of priority tasks.
This worksheet also has space where you can write down to-do items that you need to accomplish for the week.
The worksheet features a time block with one-hour intervals for the weekdays. There isn’t any time blocking for the weekend schedule, which is meant to encourage students to take time off from academic work and focus more on self-care.
7. High School Time Management
Although their academic schedules aren’t as hectic as those of college students, high school students still need effective time-management strategies to ensure they’re making good use of their time.
Being good at managing their time helps high school students develop organizational skills and good study habits—traits that are very useful once they are in college or working.
In this worksheet, students are required to identify the duration of time they spend on weekly activities (e.g., in school, extracurriculars, unstructured time, and sleep).
Considering that getting enough sleep is essential for teenagers, this worksheet provides a set number of hours for sleep, based on the recommendation of the American Academy of Pediatrics.
There you have it—time management worksheet examples to inspire you as you work your way toward improved productivity and better health and well-being.
When you use a time-management tool such as the worksheets featured today, avoid dwelling on the things you fail to achieve. You always have the option of rescheduling them. Instead, focus on celebrating the tasks you do accomplish.
Remember to reward yourself when you’ve achieved your goals. We’ve got some awesome suggestions on how you can reward yourself in this post.
Furthermore, remember to take a break after accomplishing important activities. Allow yourself to decompress.
Finally, always take your health and well-being into consideration when implementing time-management strategies for productivity. Make sure that you do not sacrifice sleep in an effort to get things done.
Here’s to a more organized and productive year!